Are your educators aware of the correct procedures and practices for administering medication in compliance with regulations 92-96?
The National Regulations outline clear requirements for the administration of medication, including authorisations, documentation and correct administration practices.
Correct administration of medication reduces the risk of errors that could result from incorrect dosages or types of medication, potentially leading to allergic reactions or medical emergencies. Accurate medication records not only meet regulatory requirements but also provide accountability for educators and the Service.
Key Reminders for Medication Administration
Authorisation: Before administering prescribed or over the counter medication, written authorisation must be provided by the parent or guardian.
Prior to Administration: The medication record must contain the following details: child’s name, parent/guardian authorisation, name of medication, time and date medication was last administered and is to be administered, dosage and manner of which the medication is to be administered.
Original Packaging: All medication must be in the original packaging, with clear instructions on how to administer, within the expiry date and the child’s name if prescribed by a medical practitioner.
Double Checking: 2 educators are required to check the medication details prior to administration. This includes verifying the child’s name, medication, dosage, time, and method of administration, and both staff members should sign the medication record to confirm the check has been completed. (Note: This may not apply in FDC settings.)
Following Administration: The following details must be recorded after medication has been administered: The dosage, manner, date and time the medication was administered, name and signature of person administering the medication, name and signature of person witnessing and checking the administration of medication. (note: FDC may not require a witness).
Parent Acknowledgement: As an additional measure, our medication procedure and medication record encourage the parent/guardian to initial and acknowledge the date and time the medication was administered.
Storage of Medication: Medication must be stored securely and out of reach of children. Parents/guardians are to ensure medication is provided directly to educators and not left in bags or lockers.
Note: Asthma and Anaphylaxis medication should be easily accessible in an emergency and must not be stored in a locked container.
Accurate Records: Medication records must be retained for 3 years after the child’s last day of attendance.
Childcare Centre Desktop offer members a comprehensive Administration of Medication Policy and associated resources.
- Administration of Medication Procedure
- Administration of Medication Record
- Administration of Paracetamol Record
- Authorisation to Apply Non-Prescription Medication
- Medication Audit
- Self-Administration of Medication Authorisation Record (OSHC/FDC)
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